Annual Utilization Report of Primary Care Clinic
Facility Name:SUTTER COAST COMMUNTIY CLINIC
OSHPD ID:306084006Report Status:Submitted
License Category:Community ClinicReport Year:2014
Table of Contents
Click on any of the links listed below to view the corresponding section.
Section 1 - General Information
Section 2 - Clinic Services
Section 3 - Patient Demographics
Section 4 - Encounters by Principal Diagnosis
Section 5 - Encounters by Principal Service
Section 6 - Revenue and Utilization by Payer
Section 7 - Income Statement
Section 8 - Capital Projects and Funds
General Comments
View Errors and Warnings
Section 1 - General Information
1.Facility Name:SUTTER COAST COMMUNTIY CLINIC
2.OSHPD ID Number:306084006
3.Street Address:780 E WASHINGTON BLVD
STE 202
4.City:CRESCENT CITY
5.Zip:95531
6.Facility Phone No.:(707) 464 - 6715 ext.
7.Administrator Name:Rose Corcoran
8.Administrator E-mail Address:CorcorR@sutterhealth.org
9.Was this clinic in operation at any time during the year?:Yes
10.Operation Open From:1/1/2014
11.Operation Open To:12/31/2014
12.Name of Parent Corporation:Sutter Coast Hospital
13.Corporate Business Address:800 E. Washington Blvd
14.City:Crescent City
15.State:CA
16.Zip:95531 -
17.Person Completing Report:Jeremy Davis
18.Phone No.:707-464-8686
19.Fax No.:
20.E-mail Address:Davisj14@sutterhealth.org
30.Submitted by:jeremy4006
31.Submitted Date and Time:2/27/2015 5:59:10 PM
Section 2 - Clinic Services
LICENSE CATEGORY (TYPE) (Completed by OSHPD.)
Line
No.		(1)
1.License Category:Community Clinic
Federally Qualified Health Clinic (FQHC)
Line
No.		Federally Qualified Health Clinics(1)
2.Indicate clinic type, if applicable:Neither
Rural Health Clinic
Line
No.		Rural Health Clinic(1)
3.Is this a 95-210 Rural Health Clinic?No
Table 2.1 - Community Services
Check one or more boxes for each service provided.
Line
No.		Community Services(1)
Offered
10.Adult Day CareNo
11.Child CareNo
12.Community EducationYes
13.Community NutritionNo
14.Disaster ReliefNo
15.Environmental HealthNo
16.HomelessNo
17.LegalNo
18.OutreachNo
19.Social ServicesNo
20.Substance AbuseNo
21.TransportationNo
22.Vocational Training PlacementNo
23.OtherYes
HEALTH SERVICES
Check one or more boxes for each service provided.
Line
No.		(1)
Offered
100.MedicalYes
101.Dental
102.Vision
103.Mental Health (Psychology / Psychiatry / Behavioral health)
104.Substance Abuse (Alcohol / Drug Services)
105.Domestic Violence
106.Basic Lab
107.Radiological Services
108.Urgent Care
109.Pharmacy
110.Women's Health (Ob-Gyn/Family Planning/Midwives)Yes
Table 2.2 - Languages Spoken By Staff and Patients
Check the staff box if one or more of your staff members speak a listed language. Check the patients box if 100 patients (or more than 1% of your patient population) are best served in a listed language. Estimates are acceptable if exact counts are not available.
Line
No.		Language Spoken By(1)
Staff		(2)
Patients
30.ArabicNoNo
31.ArmenianNoNo
32.CambodianNoNo
33.ChineseNoNo
34.HindustaniNoNo
35.HmongYesYes
36.JapaneseNoNo
37.KoreanNoNo
38.LaotianNoNo
39.PortugueseNoNo
40.PunjabiNoNo
41.RussianNoNo
42.Sign LanguageNoNo
43.SpanishYesYes
44.TagalogNoNo
45.VietnameseNoNo
Language Summary
Line
No.		Language Summary(1)
55.Percentage (%) of patient population best served in a non-English language (round to nearest WHOLE percent):5%
56.Primary non-English language spoken by patients (from list above):Spanish
FTE's and Encounters by Primary Care Provider
Line
No.		Primary Care Provider(1)
Salaried
FTE's		(2)
Contract
FTE's		(3)
Volunteer
FTE's		(4)
Total
FTE's
(5)
No. of
Encounters
60.Physicians3.903.9011,363
61.Physician Assistants0.900.903,600
62.Family Nurse Practitioners1.001.00382
63.Certified Nurse Midwives0.000
64.Visiting Nurses0.000
65.Dentists0.000
66.Registered Dental Hygienists (Alternative Practice)0.000
67.Psychiatrists0.000
68.Clinical Psychologists0.000
69.Licensed Clinical Social Workers (LCSW)0.000
70.Other Providers billable to Medi-Cal**0.000
74.Other Certified CPSP providers not listed above***0.000
75.Subtotal5.800.000.005.8015,345
** Other Providers billable to Medi-Cal - Included here are Chiropractors, Physical Therapists, Optometrists and any other professionals who are able to be reimbursed through the Medi-Cal program.
*** Comprehensive Perinatal Services Program - List all other professional not listed above that are certified by the CPSP program to render services and can be reimbursed.
FTE's and Contacts by Clinical Support Staff
Line
No.		Clinical Support Staff(1)
Salaried
FTE's		(2)
Contract
FTE's		(3)
Volunteer
FTE's		(4)
Total
FTE's
(5)
No. of
Contacts
80.Registered Dental Hygienists (not Alternative Practice)0.000
81.Registered Dental Assistants0.000
82.Dental Assistants - Not licensed0.000
83.Marriage and Family Therapists (MFT)0.000
84.Registered Nurses1.001.0040
85.Licensed Vocational Nurses5.005.000
86.Medical Assistants - Not licensed (1)2.002.005
87.Non-Licensed Patient Education Staff0.000
88.Substance Abuse Counselors (2)0.000
89.Billing Staff (3)1.001.00
90.Other Administrative Staff (4)5.005.00
94.Other Providers not listed above0.00
95.Subtotal14.000.000.0014.0045
(1) Also includes Certified Medical Assistants
(2) Does not include substance abuse counseling performed by providers listed elsewhere
(3) Staff must spend 80% of time on billing
(4) Includes Executive Directors, CFO's, Medical & Dental Records staff, Medical & Dental Receptionists & other management staff
Section 3 - Patient Demographics
Race
Line
No.		Race(1)
# of
Patients
1.White (include Hispanic)3,056
2.Black40
3.Native American / Alaskan Native85
4.Asian / Pacific Islander143
5.More than one race0
9.Other / Unknown410
10.Total Patients *3,734
Ethnicity
Line
No.		Ethnicity(1)
# of
Patients
11.Hispanic233
12.Non-Hispanic3,423
13.Unknown78
15.Total Patients *3,734

Federal Poverty Level
Line
No.		Federal Poverty Level(1)
# of
Patients
20.Under 100%873
21.100 - 200%559
22.Above 200%651
23.Unknown1,651
24.Total Patients *3,734
Seasonal Agricultural And Migratory Workers
Line
No.		Seasonal Agricultural and Migratory Workers(1)
Number
30.Total Patients8
31.Total Encounters0
Age Category
Line
No.		Age Category(1)
Males		(2)
Females
40.Under 1 year11298
41.1 - 4 years305279
42.5 - 12 years225227
43.13 - 14 years3437
44.15 - 19 years49124
45.20 - 34 years84756
46.35 - 44 years76227
47.45 - 64 years209354
48.65 and over206332
55.Total Patients *1,3002,434
Patient Coverage
Line
No.		Patient Coverage(1)
# of
Patients
60.Medicare527
61.Medicare - Managed Care0
62.Medi-Cal499
63.Medi-Cal - Managed Care1,029
64.County Indigent / CMSP / MISP0
65.
66.Private Insurance1,174
67.Alameda Alliance for Health0
68.Healthy Way LA - Unmatched0
69.PACE Program0
70.Self-Pay / Sliding Fee396
71.Free5
74.All Other Payers104
75.Total Patients *3,734
Episodic Programs
Line
No.		Episodic Programs(1)
# of
Patients
80.BCCTP0
81.CHDP0
82.
83.Family PACT0
84.Other County Programs0
85.Childrens Treatment Program0
89.Other Payer - covered by a grant0
90.Total Episodic Patients (duplicated)0
Child Health And Disability Prevention (CHDP)
Line
No.		Child Health And Disability Prevention (CHDP)(1)
# of
Assessments
95.CHDP Assessments0
* Totals for these tables must agree.
Section 4 - Encounters By Principal Diagnosis
Encounters by Principal Diagnosis
Report the diagnosis (or symptom, condition, problem or complaint) as the main reason for the encounter. Do not report the secondary diagnosis(es). There should be only one principal diagnosis for each encounter.
Line
No.		Classification of Diseases and/or Injuries
for each Principal Diagnosis		ICD-9-CM Codes(1)
# of Encounters
1.Infectious and Parasitic Diseases001 - 139314
2.Neoplasms140 - 239123
3.Endocrine, Nutritional, and Metabolic Diseases; and Immunity Disorders240 - 279856
4.Blood and Blood Forming Disorders280 - 289120
5.Mental Disorders290 - 319442
6.Nervous System and Sense Organs Diseases320 - 389467
7.Circulatory System Diseases390 - 459658
8.Respiratory System Diseases460 - 519859
9.Digestive System Diseases, excluding dental diagnosis530 - 579199
10.Genitourinary System Diseases580 - 6291,302
11.Pregnancy, Childbirth & the Puerperium630 - 679869
12.Skin and Subcutaneous Tissue Diseases680 - 709281
13.Musculoskeletal System and Connective Tissue Diseases710 - 739532
14.Congenital Anomalies740 - 75941
15.Certain Conditions Originating in the Perinatal Period760 - 77982
16.Symptoms, Signs, and Ill-defined Conditions780 - 799830
17.Injury and Poisoning800 - 999245
18.Factors Influencing Health Status and Contact with Health ServicesV01 - V917,101
19.Dental Diagnosis520-52924
20.Family Planning S-Codes0
21.OtherAll other codes not in lines 1-200
25.Total15,345
Section 5 - Encounters By Principal Service
Encounters by Principal Service
Classify each encounter by the principal CPT code that was reported on the billing document for this encounter. Do not report secondary procedures. There should be one and only one procedure code reported for each encounter.
Line
No.		Principal ServicesCPT Codes - 2012(1)
# of
Encounters
1.Evaluation and Management (new patient)99201 - 99205461
2.Evaluation and Management (established patient)99211 - 992157,434
3.Hospital Related Services99217 – 99226,
99231 - 99239,
99477		58
4.Consultations99241 - 99245,
99441 - 99444		2
5.Other Evaluation and Management Services99291 - 99292,
99354 - 99360,
99450, 99455 - 99456, 99499		0
6.Nursing Facility Related Services99304 - 993180
7.Case Management Services99363 - 99364,
99366 - 99368		0
8.Preventive Medicine (infant, child, adolescent)99381 - 99384,
99391 - 99394,
99461		1,711
9.Preventive Medicine (adult)99385 - 99387,
99395 - 99397		323
10.Counseling99401 - 99404,
99406 - 99409
99411 - 99412
99420 - 99429
99605 - 99607		0
All Other Services
11.Anesthesia00100 – 01999,
99100,
99116,
99135,
99140,
99143 - 99150		0
12.Integumentary System10021 - 1949946
13.Musculoskeletal System20005 - 299993
14.Respiratory System30000 - 329990
15.Cardiovascular System33010 - 37799882
16.Hemic and Lymphatic System38100 - 389990
17.Mediastinum and Diaphragm System39000 - 395990
18.Digestive System40490 - 499990
19.Urinary System50010 - 5389918
20.Male Genital System54000 - 5592029
21.Intersex Surgery55970, 559800
22.Female Genital System56405 - 58999132
23.Maternal Care and Delivery59000 - 59899428
24.Endocrine System60000 - 606990
25.Nervous System61000 - 649990
26.Eye and Ocular Adnexa System65091 - 688990
27.Auditory System69000 - 699792
28.Radiology70010 - 79999607
29.Pathology / Laboratory80047 – 89356, 893982,099
30.Medicine - Special Services90281 – 99091,
99170 – 99199		547
31.Family Planning "Z" Codes"Z" codes1
32.Dental Encounters (CDT codes)D0100-D09990
33.CPT Category III Codes0001T - 9999T198
44.OtherAll other codes not in lines 1-33364
45.Total15,345
Selected Procedure Code
Report the number of procedures for each code (or range of codes) regardless of whether it is the principal or secondary procedure code.
Line
No.		Evaluation and Management ServicesCPT Codes - 2012(1)
# of
Procedures
50.Mammogram77051 – 770590
51.HIV Testing86689,
86701 - 86703,
87390 - 87391		0
52.Pap Smear88141 - 88155,
88164 - 88167,
88174 - 88175		0
53.Contraceptive Management11975 - 11977, 55250,
55300, 55400, 55450, 57170,
58300 - 58301, 58600
58605, 58611, 58670 - 58671		131
Vaccinations
60.DTap, DTP, Diphtheria and Tetanus90389, 90696, 90698,
90700 – 90703, 90714, 90715,
90718 - 90721, 90723		1,038
61.Hemophilus Influenza B (Hib)90371, 90645 - 90648549
62.Hepatitis A90632 – 90634,
90636		336
63.Hepatitis B90740, 90743 - 90744, 90746, 9074735
64.HepB and Hib9074813
65.Influenza Virus Vaccine90654 – 90658,
90660 - 90668		440
66.Measles, Mumps and Rubella (MMR) and Varicella (MMRV)90704 - 90708, 90710274
67.Pneumococcal90669, 90670, 90732633
68.Poliovirus90712 - 90713120
69.Varicella90396, 90716159
Section 6 - Revenue and Utilization by Payer
Revenue and Utilization by Payment Source
(Do not put any "$" signs, commas or decimals, round up to whole dollar)
Line
No.
(1)

Medicare		(2)
Medicare
Managed
(3)

Medi-Cal		(4)
Medi-Cal
Managed		(5)
County/
CMSP/MISP		(6)
Healthy
Families
1.Encounters2,040121,0233,6120
2.Gross Revenue
(Charges at 100% Rate)		$605,881$4,105$274,104$880,063$0
3.Sliding Fee Scale
Write-offs		$0$0
4.Free/Complimentary
Write-offs
5.Contractual Adjustments$230,458$1$94,720$386,744$0
6.Bad Debts$0$0
7.Grants (see Section 7)
8.Other Adjustments$24,496$2,187$74,437$301,015$0
9.Reconciliation$0$0$0$0$0
10.Total Write-offs &
      Adjustments
(sum lines 3 through 9)		$254,954$2,188$169,157$687,759$0
15.Net Patient Revenue (collected)
(line 2 – line 10)		$350,927$1,917$104,947$192,304$0
*Include LIHP encounters under County Indigent/CMSP/MISP
Line
No.
(7)

Private
Insurance		(8)
Self-Pay/
Sliding Fee
(9)


Free
(10)

Breast
Cancer*
(11)


CHDP
(12)


EAPC
1.Encounters6,737178901,318
2.Gross Revenue
(Charges at 100% Rate)		$1,912,803$58,346$2,744$0$465,676
3.Sliding Fee Scale
Write-offs		$0$0
4.Free/Complimentary
Write-offs		$2,744
5.Contractual Adjustments$400,527$0$137,058
6.Bad Debts$0$0
7.Grants (see Section 7)
8.Other Adjustments$325,078$6,230$0$82,201
9.Reconciliation
10.Total Write-offs &
      Adjustments
(sum lines 3 through 9)		$725,605$6,230$2,744$0$219,259
15.Net Patient Revenue (collected)
(line 2 – line 10)		$1,187,198$52,116$0$0$246,417
*  These include the following:
Breast Cancer Early Detection Program
Breast Cancer & Cervical Cancer Control Program
Line
No.
(13)

Family
PACT		(14)
PACE
Program**
(15)

Healthy Way
LA -
Unmatched
(16)

Alameda
Alliance
(17)

Other
County
(18)

All Other
Payers
1.Encounters00000416
2.Gross Revenue
(Charges at 100% Rate)		$0$0$0$0$0$130,687
3.Sliding Fee Scale
Write-offs		$0$0$0
4.Free/Complimentary
Write-offs		$0
5.Contractual Adjustments$0$0$0$42,511
6.Bad Debts$0$0$0
7.Grants (see Section 7)
8.Other Adjustments$0$0$0$0$15,882
9.Reconciliation$0$0$0$0
10.Total Write-offs &
      Adjustments
(sum lines 3 through 9)		$0$0$0$0$0$58,393
15.Net Patient Revenue (collected)
(line 2 – line 10)		$0$0$0$0$0$72,294
**  Report number of patients on Line 1 for the PACE Program
Line
No.		(19)
Grand Totals
1.Encounters15,345
2.Gross Revenue
(Charges at 100% Rate)		$4,334,409
3.Sliding Fee Scale Write-offs$0
4.Free/Complimentary Write-offs$2,744
5.Contractual Adjustments$1,292,019
6.Bad Debts$0
7.Grants (see Section 7)
8.Other Adjustments$831,526
9.Reconciliation$0
10.Total Write-offs & Adjustments
(sum lines 3 through 9)		$2,126,289
15.Net Patient Revenue (collected)
(line 2 – line 10)		$2,208,120
Section 7 - Income Statement
Income Statement
(Do not input any "$" signs, commas or decimals, round up to whole dollar.)
Line
No.		Revenue(1)
1.Gross Patient Revenue (from Sec 6, line 2, column 19)$4,334,409
2.Total Write-offs and Adjustments (from Sec 6, line 10, column 19)$2,126,289
3.Net Patient Revenue (from Sec 6, line 15, column 19)$2,208,120
Other Operating Revenue
4.Federal Funds - Grants - all others (e.g. 330 funds)
400.Federal Stimulus Grants - American Recovery and Reinvestment Act (ARRA)
401.Federal Funds - New Access Point (NAP)
402.Federal Funds - Increased Demand for Services (IDS)
403.Federal Funds - Capital Improvement Project (CIP)
5.State Funds - EAPC
6.State Funds - Other
7.County Funds - Healthy Way LA - Unmatched
10.County Funds - Other County Grant Programs
11.Local (City or District) Funds
12.Private
13.Donations/Contributions
19.Other
20.Total Other Operating Revenue (Sum lines 4 through 19)$0
25.Total Operating Revenue (line 3 + line 20)$2,208,120
Operating Expenses
30.Salaries, Wages, and Emplyee Benefits$2,323,389
31.Contract Services - Professional$169,452
32.Supplies - Medical and Dental$225,156
33.Supplies - Office$17,119
34.Outside Patient Care Services$0
35.Rent / Depreciation / Mortgage Interest$15,349
36.Utilities$5,779
37.Professional Liability Insurance$140,317
38.Other Insurance$0
39.Continuing Education$4,000
40.Information Technology (including EHR)$1,362
44.All Other Expenses$21,029
45.Total Operating Expenses (Sum lines 30 through 44)$2,922,952
50.Net from Operations (line 25 - line 45)-$714,832
Section 8 - Major Capital Expenditures
Section 127285(3) of the Health and Safety Code requires each clinic to report "acquisitions of diagnostic or therapeutic equipment during the reporting period with a value in excess of five hundred thousand dollars ($500,000)."
Diagnostic and Therapeutic Equipment Acquired During The Report Period
Line
No.		(1)
1.Did your clinic acquire any diagnostic or therapeutic equipment that had a value in excess of $500,000?
(If 'Yes', fill out lines 2 through 11, as necessary, below.)		No
Diagnostic and Therapeutic Equipment Detail
Line
No.
(1)


Description of Equipment
(2)


Value		(3)
Date of Aquisition
MM/DD/YYYY
(4)


Means of Acquisition
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Building Projects Commenced During Report Period Costing Over $1,000,000
Section 127285(4) of the Health and Safety Code requires each clinic to report the "commencement of projects during the reporting period that require a capital expenditure for the facility or clinic in excess of one million dollars ($1,000,000)."
Line
No.		(1)
25.Did your clinic commence any building projects during the report period which will require an aggregate capital expenditure exceeding $1,000,000?
(If 'Yes', fill out lines 26 through 30, as necessary, below.)		No
Detail of Capital Expenditures
Line
No.
(1)


Description of Project		(2)
Projected Total Capital Expenditure
(3)

OSHPD Project No. (if applicable)
26.
27.
28.
29.
30.
Capital Fund
Line
No.		Capital Fund(1)
40.Beginning Fund Balance
41.Current Year Contribution
42.Current Year Interest Earnings
43.Current Year Expenditures
44.Ending Fund Balance
(line 40 + line 41 + line 42 - line 43)		$0
General Comments:
Errors and Warnings