Annual Utilization Report of Primary Care Clinic
Facility Name:TELEHEALTH AND VISITING SPECIALIST CENTER
OSHPD ID:306124030Report Status:Submitted
License Category:Community ClinicReport Year:2008
Table of Contents
Click on any of the links listed below to view the corresponding section.
Section 1 - General Information
Section 2 - Clinic Services
Section 3 - Patient Demographics
Section 4 - Encounters by Principal Diagnosis
Section 5 - Encounters by Principal Service
Section 6 - Revenue and Utilization by Payer
Section 7 - Income Statement
Section 8 - Capital Projects and Funds
General Comments
View Errors and Warnings
Section 1 - General Information
1.Facility Name:TELEHEALTH AND VISITING SPECIALIST CENTER
2.OSHPD ID Number:306124030
3.Street Address:2426 BUHNE STREET
4.City:EUREKA
5.Zip:95501
6.Facility Phone No.:(707) 442 - 4038 ext.
7.Administrator Name:CHEYENNE SPETZLER
8.Administrator E-mail Address:cspetzler@opendoorhealth.com
9.Was this clinic in operation at any time during the year?:Yes
10.Operation Open From:1/1/2008
11.Operation Open To:12/31/2008
12.Name of Parent Corporation:OPEN DOOR COMMUNITY HEALTH CENTERS
13.Corporate Business Address:670 NINTH STREET, SUITE 203
14.City:ARCATA
15.State:CA
16.Zip:95521 - 6248
17.Person Completing Report:Christopher Peters
18.Phone No.:707-826-8633x132
19.Fax No.:707-826-8638
20.E-mail Address:cpeters@opendoorhealth.com
30.Submitted by:chrisrisk
31.Submitted Date and Time:2/19/2009 8:45:32 AM
Section 2 - Clinic Services
LICENSE CATEGORY (TYPE) (Completed by OSHPD.)
Line
No.
(1)
1.License Category:Community Clinic
Federally Qualified Health Clinic (FQHC)
Line
No.
Federally Qualified Health Clinics(1)
2.Indicate clinic type, if applicable:FQHC
Rural Health Clinic
Line
No.
Rural Health Clinic(1)
3.Is this a 95-210 Rural Health Clinic?No
Table 2.1 - Community Services
Check one or more boxes for each service provided.
Line
No.
Community Services(1)
Offered
10.Adult Day CareNo
11.Child CareNo
12.Community EducationYes
13.Community NutritionNo
14.Disaster ReliefNo
15.Environmental HealthNo
16.HomelessNo
17.LegalNo
18.OutreachYes
19.Social ServicesNo
20.Substance AbuseNo
21.TransportationNo
22.Vocational Training PlacementNo
23.Other (See Survey)No
Table 2.2 - Languages Spoken By Staff and Patients
Check the staff box if one or more of your staff members speak a listed language. Check the patients box if 100 patients (or more than 1% of your patient population) are best served in a listed language. Estimates are acceptable if exact counts are not available.
Line
No.
Language Spoken By(1)
Staff
(2)
Patients
30.ArabicNoNo
31.ArmenianNoNo
32.CambodianNoNo
33.ChineseNoNo
34.HindustaniNoNo
35.HmongNoYes
36.JapaneseNoNo
37.KoreanNoNo
38.LaotianNoNo
39.PortugeseNoNo
40.PunjabiNoNo
41.RussianNoNo
42.Sign LanguageYesYes
43.SpanishYesYes
44.TagalogNoNo
45.VietnameseNoNo
Language Summary
Line
No.
Language Summary(1)
55.Percentage (%) of patient population best served in a non-English language (round to nearest WHOLE percent):2%
56.Primary non-English language spoken by patients (from list above):Spanish
FTE's and Encounters by Primary Care Provider
Line
No.
Primary Care Provider(1)
Salaried
FTE's
(2)
Contract
FTE's
(3)
Volunteer
FTE's
(4)
Total
FTE's
(5)
No. of
Encounters
60.Physicians0.560.590.001.154,814
61.Physician Assistants0.080.000.000.08729
62.Family Nurse Practitioners0.330.000.000.331,421
63.Certified Nurse Midwives0.000.000.000.000
64.Visiting Nurses0.000.000.000.000
65.Dentists0.000.000.000.000
66.Registered Dental Hygienists (Alternative Practice)0.000.000.000.000
67.Psychiatrists0.280.000.000.28309
68.Clinical Psychologists0.000.000.000.000
69.Licensed Clinical Social Workers (LCSW)0.000.000.000.00407
70.Other Providers billable to Medi-Cal**0.080.000.000.0877
74.Other Certified CPSP providers not listed above***0.000.000.000.000
75.Subtotal1.330.590.001.927,757
** Other Providers billable to Medi-Cal - Included here are Chiropractors, Physical Therapists, Optometrists and any other professionals who are able to be reimbursed through the Medi-Cal program.
*** Comprehensive Perinatal Services Program - List all other professional not listed above that are certified by the CPSP program to render services and can be reimbursed.
FTE's and Contacts by Clinical Support Staff
Line
No.
Clinical Support Staff(1)
Salaried
FTE's
(2)
Contract
FTE's
(3)
Volunteer
FTE's
(4)
Total
FTE's
(5)
No. of
Contacts
80.Registered Dental Hygienists (not Alternative Practice)0.000.000.000.000
81.Registered Dental Assistants0.000.000.000.000
82.Dental Assistants - Not licensed0.000.000.000.000
83.Marriage and Family Therapists (MFT)0.000.000.000.000
84.Registered Nurses0.350.000.000.3570
85.Licensed Vocational Nurses0.000.000.000.000
86.Medical Assistants - Not licensed (1)2.490.000.002.490
87.Non-Licensed Patient Education Staff0.000.000.000.000
88.Substance Abuse Counselors (2)0.000.000.000.000
89.Billing Staff (3)0.690.000.000.69
90.Other Administrative Staff (4)3.690.000.003.69
94.Other Providers not listed above0.000.000.000.00
95.Subtotal7.220.000.007.2270
(1) Also includes Certified Medical Assistants
(2) Does not include substance abuse counseling performed by providers listed elsewhere
(3) Staff must spend 80% of time on billing
(4) Includes Executive Directors, CFO's, Medical & Dental Records staff, Medical & Dental Receptionists & other management staff
Section 3 - Patient Demographics
Race
Line
No.
Race(1)
# of
Patients
1.White (include Hispanic)3,067
2.Black61
3.Native American / Alaskan Native40
4.Asian / Pacific Islander54
9.Other / Unknown314
10.Total Patients *3,536
Ethnicity
Line
No.
Ethnicity(1)
# of
Patients
11.Hispanic308
12.Non-Hispanic2,996
13.Unknown232
15.Total Patients *3,536

Federal Poverty Level
Line
No.
Federal Poverty Level(1)
# of
Patients
20.Under 100%2,363
21.100 - 200%932
22.Above 200%158
23.Unknown83
24.Total Patients *3,536
Seasonal Agricultural And Migratory Workers
Line
No.
Seasonal Agricultural and Migratory Workers(1)
Number
30.Total Patients38
31.Total Encounters51
Age Category
Line
No.
Age Category(1)
Males
(2)
Females
40.Under 1 year21
41.1 - 4 years2218
42.5 - 12 years6675
43.13 - 14 years2931
44.15 - 19 years99113
45.20 - 34 years406565
46.35 - 44 years251331
47.45 - 64 years542744
48.65 and over85156
55.Total Patients *1,5022,034
Patient Coverage
Line
No.
Patient Coverage(1)
# of
Patients
60.Medicare614
61.Medicare - Managed Care0
62.Medi-Cal1,144
63.Medi-Cal - Managed Care0
64.County Indigent / CMSP / MISP271
65.Healthy Families24
66.Private Insurance480
67.Alameda Alliance for Health0
68.LA Co. Public Private Partnership0
69.San Diego Co. Medical Plan0
70.Self-Pay / Sliding Fee1,003
71.Free0
74.All Other Payers0
75.Total Patients *3,536
Episodic Programs
Line
No.
Episodic Programs(1)
# of
Patients
80.BCCCP0
81.CHDP0
82.EAPC390
83.Family PACT117
84.Other County Programs0
85.Childrens Treatment Program0
89.Other Payer - covered by a grant13
90.Total Episodic Patients (duplicated)520
Child Health And Disability Prevention (CHDP)
Line
No.
Child Health And Disability Prevention (CHDP)(1)
# of
Assessments
95.CHDP Assessments0
* Totals for these tables must agree.
Section 4 - Encounters By Principal Diagnosis
Encounters by Principal Diagnosis
Report the diagnosis (or symptom, condition, problem or complaint) as the main reason for the encounter. Do not report the secondary diagnosis(es). There should be only one principal diagnosis for each encounter.
Line
No.
Classification of Diseases and/or Injuries
for each Principal Diagnosis
ICD-9-CM Codes(1)
# of Encounters
1.Infectious and Parasitic Diseases001 - 1391,071
2.Neoplasms140 - 23947
3.Endocrine, Nutritional, and Metabolic Diseases; and Immunity Disorders240 - 279619
4.Blood and Blood Forming Disorders280 - 2895
5.Mental Disorders290 - 3191,656
6.Nervous System and Sense Organs Diseases320 - 389295
7.Circulatory System Diseases390 - 459232
8.Respiratory System Diseases460 - 519752
9.Digestive System Diseases, excluding dental diagnosis530 - 579100
10.Genitourinary System Diseases580 - 629229
11.Pregnancy, Childbirth & the Puerperium630 - 6790
12.Skin and Subcutaneous Tissue Diseases680 - 709351
13.Musculoskeletal System and Connective Tissue Diseases710 - 7391,318
14.Congenital Anomalies740 - 75933
15.Certain Conditions Originating in the Perinatal Period760 - 7791
16.Symptoms, Signs, and Ill-defined Conditions780 - 799483
17.Injury and Poisoning800 - 999236
18.Factors Influencing Health Status and Contact with Health ServicesV01 - V8947
19.Dental Diagnosis520-52938
20.Family Planning S-Codes239
21.OtherAll other codes not in lines 1-205
25.Total7,757
Section 5 - Encounters By Principal Service
Encounters by Principal Service
Classify each encounter by the principal CPT code that was reported on the billing document for this encounter. Do not report secondary procedures. There should be one and only one procedure code reported for each encounter.
Line
No.
Principal ServicesCPT Codes - 2008(1)
# of
Encounters
1.Evaluation and Management (new patient)99201 - 99205449
2.Evaluation and Management (established patient)99211 - 992153,693
3.Hospital Related Services99217 – 99223,
99231 - 99239,
99477
0
4.Consultations99241 - 99255,
99441 - 99444
1,507
5.Other Evaluation and Management Services99291 - 99292,
99354 - 99360,
99450, 99455 - 99456, 99499
0
6.Nursing Facility Related Services99304 - 993180
7.Case Management Services99363 - 993680
8.Preventive Medicine (infant, child, adolescent)99381 - 99384,
99391 - 99394,
99431 - 99440
4
9.Preventive Medicine (adult)99385 - 99387,
99395 - 99397
23
10.Counseling99401 - 99429,
99605 - 99607
0
All Other Services
11.Anesthesia00100 – 01999,
99100,
99116,
99135,
99140,
99143 - 99150
0
12.Integumentary System10021 - 1949995
13.Musculoskeletal System20000 - 2999988
14.Respiratory System30000 - 329990
15.Cardiovascular System33010 - 377990
16.Hemic and Lymphatic System38100 - 389990
17.Mediastinum and Diaphragm System39000 - 395990
18.Digestive System40490 - 499990
19.Urinary System50010 - 538990
20.Male Genital System54000 - 559201
21.Intersex Surgery55970, 559800
22.Female Genital System56405 - 5899919
23.Maternal Care and Delivery59000 - 598990
24.Endocrine System60000 - 606990
25.Nervous System61000 - 649990
26.Eye and Ocular Adnexa System65091 - 688990
27.Auditory System69000 - 699901
28.Radiology70010 - 799990
29.Pathology / Laboratory80047 – 893560
30.Medicine - Special Services90281 – 99091,
99170 – 99199
857
31.Family Planning "Z" Codes"Z" codes0
32.Dental Encounters (CDT codes)D0100-D09990
33.CPT Category III Codes0016T - 9999T0
44.OtherAll other codes not in lines 1-331,020
45.Total7,757
Selected Procedure Code
Report the number of procedures for each code (or range of codes) regardless of whether it is the principal or secondary procedure code.
Line
No.
Evaluation and Management ServicesCPT Codes - 2008(1)
# of
Procedures
50.Mammogram77051 – 770590
51.HIV Testing86689,
86701 - 86703,
87390 - 87391
0
52.Pap Smear88141 - 88155,
88164 - 88167,
88174 - 88175
0
53.Contraceptive Management11975 - 11977,
55250, 55450, 57170,
58300 - 58301,
58600 - 58611,
58670 - 58671
225
Vaccinations
60.DTap, DTP, Diphtheria and Tetanus90698, 90700 – 90703,
90714 - 90715,
90718 - 90723
7
61.Hemophilus Influenza B (Hib)90645 - 906480
62.Hepatitis A90632 – 90634,
90636
12
63.Hepatitis B90740 - 9074733
64.HepB and Hib907483
65.Influenza Virus Vaccine90655 – 90658,
90660,
90661 - 90663
57
66.Measles, Mumps and Rubella (MMR) and Varicella (MMRV)90704 - 90708, 907100
67.Pneumococcal90669, 9073212
68.Poliovirus90712 - 907130
69.Varicella907160
Section 6 - Revenue and Utilization by Payer
Revenue and Utilization by Payment Source
(Do not put any "$" signs, commas or decimals, round up to whole dollar)
Line
No.
(1)

Medicare
(2)
Medicare
Managed
(3)

Medi-Cal
(4)
Medi-Cal
Managed
(5)
County/
CMSP/MISP
(6)
Healthy
Families
1.Encounters1,55302,568061443
2.Gross Revenue
(Charges at 100% Rate)
$213,804$0$361,671$0$81,797$5,424
3.Sliding Fee Scale
Write-offs
$0$0$0
4.Free/Complimentary
Write-offs
5.Contractual Adjustments-$59,805$0-$245,403$0-$45,041$2,605
6.Bad Debts$0$0$0
7.Grants (see Section 7)
8.Other Adjustments$0$0$0$0$0$0
9.Reconciliation$0$0-$23,181$0$0
10.Total Write-offs &
      Adjustments
(sum lines 3 through 9)
-$59,805$0-$268,584$0-$45,041$2,605
15.Net Patient Revenue (collected)
(line 2 – line 10)
$273,609$0$630,255$0$126,838$2,819
Line
No.
(7)

Private
Insurance
(8)
Self-Pay/
Sliding Fee
(9)


Free
(10)

Breast
Cancer*
(11)


CHDP
(12)


EAPC
1.Encounters9301,506000391
2.Gross Revenue
(Charges at 100% Rate)
$121,103$221,371$0$0$0$28,225
3.Sliding Fee Scale
Write-offs
$0$139,345$28,225
4.Free/Complimentary
Write-offs
$0
5.Contractual Adjustments$49,520$0$0
6.Bad Debts$0$0$0
7.Grants (see Section 7)
8.Other Adjustments$0$0$0$0
9.Reconciliation
10.Total Write-offs &
      Adjustments
(sum lines 3 through 9)
$49,520$139,345$0$0$0$28,225
15.Net Patient Revenue (collected)
(line 2 – line 10)
$71,583$82,026$0$0$0$0
*  These include the following:
Breast Cancer Early Detection Program
Breast Cancer & Cervical Cancer Control Program
Line
No.
(13)

Family
PACT
(14)
San Diego
Med Plan
(15)


LA - PPP
(16)

Alameda
Alliance
(17)

Other
County
(18)

All Other
Payers
1.Encounters15200000
2.Gross Revenue
(Charges at 100% Rate)
$25,120$0$0$0$0$0
3.Sliding Fee Scale
Write-offs
$0$0$0$0
4.Free/Complimentary
Write-offs
$0
5.Contractual Adjustments$12,629$0$0$0
6.Bad Debts$0$0$0$0
7.Grants (see Section 7)
8.Other Adjustments$0$0$0$0
9.Reconciliation$0$0$0
10.Total Write-offs &
      Adjustments
(sum lines 3 through 9)
$12,629$0$0$0$0$0
15.Net Patient Revenue (collected)
(line 2 – line 10)
$12,491$0$0$0$0$0
Line
No.
(19)
Grand Totals
1.Encounters7,757
2.Gross Revenue
(Charges at 100% Rate)
$1,058,515
3.Sliding Fee Scale Write-offs$167,570
4.Free/Complimentary Write-offs$0
5.Contractual Adjustments-$285,495
6.Bad Debts$0
7.Grants (see Section 7)
8.Other Adjustments$0
9.Reconciliation-$23,181
10.Total Write-offs & Adjustments
(sum lines 3 through 9)
-$141,106
15.Net Patient Revenue (collected)
(line 2 – line 10)
$1,199,621
Section 7 - Income Statement
Income Statement
(Do not input any "$" signs, commas or decimals, round up to whole dollar.)
Line
No.
Revenue(1)
1.Gross Patient Revenue (from Sec 6, line 2, column 19)$1,058,515
2.Total Write-offs and Adjustments (from Sec 6, line 10, column 19)-$141,106
3.Net Patient Revenue (from Sec 6, line 15, column 19)$1,199,621
Other Operating Revenue
4.Federal Funds$0
5.State Funds - EAPC$1,433
6.State Funds - Other$0
7.County Funds - LA County Public Private Partnership$0
9.County Funds - San Diego County Medical Plan$0
10.County Funds - Other County Grant Programs$0
11.Local (City or District) Funds$0
12.Private$226,034
13.Donations/Contributions$0
19.Other$204
20.Total Other Operating Revenue (Sum lines 4 through 19)$227,671
25.Total Operating Revenue (line 3 + line 20)$1,427,292
Operating Expenses
30.Salaries, Wages, and Emplyee Benefits$521,664
31.Contract Services - Professional$154,353
32.Supplies - Medical and Dental$58,047
33.Supplies - Office$11,562
34.Outside Patient Care Services$0
35.Rent / Depreciation / Mortgage Interest$75,589
36.Utilities$18,447
37.Professional Liability Insurance$2,061
38.Other Insurance$2,517
39.Continuing Education$2,400
44.All Other Expenses$149,239
45.Total Operating Expenses (Sum lines 30 through 44)$995,879
50.Net from Operations (line 25 - line 45)$431,413
Section 8 - Major Capital Expenditures
Section 127285(3) of the Health and Safety Code requires each clinic to report "acquisitions of diagnostic or therapeutic equipment during the reporting period with a value in excess of five hundred thousand dollars ($500,000)."
Diagnostic and Therapeutic Equipment Acquired During The Report Period
Line
No.
(1)
1.Did your clinic acquire any diagnostic or therapeutic equipment that had a value in excess of $500,000?
(If 'Yes', fill out lines 2 through 11, as necessary, below.)
No
Diagnostic and Therapeutic Equipment Detail
Line
No.
(1)


Description of Equipment
(2)


Value
(3)
Date of Aquisition
MM/DD/YYYY
(4)


Means of Acquisition
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Building Projects Commenced During Report Period Costing Over $1,000,000
Section 127285(4) of the Health and Safety Code requires each clinic to report the "commencement of projects during the reporting period that require a capital expenditure for the facility or clinic in excess of one million dollars ($1,000,000)."
Line
No.
(1)
25.Did your clinic commence any building projects during the report period which will require an aggregate capital expenditure exceeding $1,000,000?
(If 'Yes', fill out lines 26 through 30, as necessary, below.)
No
Detail of Capital Expenditures
Line
No.
(1)


Description of Project
(2)
Projected Total Capital Expenditure
(3)

OSHPD Project No. (if applicable)
26.
27.
28.
29.
30.
Capital Fund
Line
No.
Capital Fund(1)
40.Beginning Fund Balance$0
41.Current Year Contribution$0
42.Current Year Interest Earnings$0
43.Current Year Expenditures$0
44.Ending Fund Balance
(line 40 + line 41 + line 42 - line 43)
$0
General Comments:
Errors and Warnings